PRIVACY POLICY

Effective Date: September 22nd, 2025

Backwoods Promotions Inc. (“we”, “us”, “our”) operates the website https://backwoodspromo.com (the “Site”). This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information. By using our Site, engaging our services, or submitting your information to us, you agree to the practices described in this policy.

1. What information do we collect?

We may collect and process the following types of personal information:

• Contact Information: name, address, phone number, email address.
• Professional/Business Information: company name, job title, event staffing preferences, portfolio or resume details (for talent or staff applicants).
• Usage Data: information about how you use our Site (e.g. pages visited, time spent, IP address, browser type, device information).
• Communications: content of any communications you send to us, including queries, support requests, feedback.
• Other Information: any other information you choose to provide (e.g. when booking staff, joining our team, or submitting a proposal).

2. How do we collect information?

We collect information in various ways, including:

• Directly from you, when you fill out forms (e.g. “Book Us”, “Join Our Team”), contact us, or otherwise provide information.
• Automatically, through your use of the Site (cookies, server logs, analytics tools).
• From third parties, in some cases (e.g. business partners, service providers, where permitted by law).

3. Use of information

We use your information for purposes including:

• Providing, managing, and improving our services (e.g. staffing, staffing requests, event coordination).
• Responding to your inquiries, requests, or applications.
• Processing bookings, contracts, and payments.
• Communication: sending confirmations, updates, marketing or promotional materials (if you have consented).
• Monitoring and analyzing usage of the Site to improve performance, user experience, and our offerings.
• Ensuring security, preventing fraud or unauthorized use.
• Fulfilling legal or regulatory obligations.

4. Disclosure of information

We may share your information in the following circumstances:

• With service providers or third-party vendors who perform functions on our behalf (e.g. payment processors, IT hosting, analytics).
• With business partners when needed for providing the services you requested (e.g. event venues, staffing clients).
• If required by law or legal process, or to comply with government requests.
• To protect our rights or the safety of others.
• In connection with a merger, acquisition, or sale of all or part of our business (with notice to you if required).

5. Cookies, tracking & analytics

• We use cookies and similar tracking technologies to collect usage data and improve your experience on our Site.
• You may have the ability to refuse or disable cookies (though some features of the Site may not function properly without them).
• We may use analytics tools (such as Google Analytics or equivalent) to understand how the Site is used, measure performance, and guide improvements.

6. Your choices and rights

Depending on applicable laws (Canada, U.S., etc.), you may have certain rights over your personal information, such as:

• Accessing the personal data we hold about you.
• Correcting or updating inaccurate or incomplete data.
• Deleting your personal data (subject to legal and contractual obligations).
• Opting out of marketing communications.
• Withdrawing your consent at any time where we base processing on consent.

To exercise these rights, contact us using the information in Section 9.

7. Data retention

We retain personal information only as long as necessary to fulfill the purposes for which it was collected, comply with legal obligations, resolve disputes, and enforce our agreements. After that, data is securely deleted or anonymized.

8. Security

We use reasonable administrative, technical, and physical measures to protect your information from unauthorized access, loss, alteration, or disclosure. However, no system is completely secure; we cannot guarantee absolute security.

9. International transfers

If you are located outside of Canada or the U.S., your information may be transferred to, stored in, and used in jurisdictions other than your own. We will take steps to ensure adequate protections for your personal information consistent with applicable law.

10. Children

Our services are not intended for individuals under the age of majority in their jurisdiction (e.g. 18 years). We do not knowingly collect personal information from minors. If you become aware that a minor has provided us with personal information, please contact us; we will delete such information.

11. Links to third-party sites

Our Site may contain links to websites operated by third parties. We are not responsible for the privacy practices or content of those sites. You should review the privacy policies of any third-party site you visit.

12. Changes to this policy

We may update this Privacy Policy from time to time. When we do, we will post the new version on the Site with a revised “Last updated” date. Your continued use of the Site after changes constitute acceptance of the revised policy.

13. Contact us

If you have any questions about this Privacy Policy or our privacy practices, or to exercise your rights, please contact:

Backwoods Promotions Inc.
Email: info@backwoodspromo.com